Time and cost

The idea

A project's cost is built from three inputs: rates on Activity Cost, hours on a Timesheet, and the Project field on purchase invoices.

Step by step

Step 1. Set the rates

1. Open Activity Type in the Projects module to see the kinds of work.

1. Open Activity Cost. Each record gives an employee a Billing Rate and a Costing Rate per hour. Here: $85 and $45.

Step 2. Log the time

1. Open Timesheet. Each row under Time Sheets has an activity type, hours and a project. Tick Is Billable for hours you bill.

1. Open the row for the Task and the billing hours and rate.

1. The Billing tab: 6 hours bill at $510 and cost $270.

Step 3. Tag the purchase

Under Accounting Dimensions on a purchase invoice, set Project.

Step 4. Read the project

On the project's Costing tab: Total Costing Amount, Total Billable Amount and Total Purchase Cost.

What you may see on your own site

• Your own activity types, employees and rates.
• Hours or purchases with no project never show on a project.

Common mistakes

1. Leaving Project empty on a timesheet row or purchase invoice.
2. Forgetting to tick Is Billable on hours you want to bill.
3. Having no Activity Cost for the employee and activity, so the rates are empty.